Storing Archives

Is your archive system taking up space in your office? At Cube RMS we can store your archives for you - keeping your files secure whilst enabling you to reclaim valuable office space. 

Archives stored at our data storage facility are stored securely, with access for vetted staff only. Should clients need to access an archive, this can be done via our online system 24 hours a day, seven days a week.

If you need a secure location to store your archives, why not contact the team at Cube RMS and visit our website? 

Small Office? We Can Help!

Do you work in an office with limited space? Is your office snowed under with paperwork? Why not claim back your office space by storing your documents, files and records with Cube RMS? 

Our secure data storage facility will keep your files secure, enable you to access them when you need them AND save you office space!

How are my documents stored at Cube RMS?

How can I access my files?

What if I need old documents destroyed?

Stolen Data - How To Stay Safe

We previously posted about keeping your identity safe in our post "8 Tips For Christmas Confidentiality".

Sadly, identity theft still affects thousands of people. Having your confidential data stolen can have a huge impact financially, and can affect victims' reputation, livelihood and health. 

At Cube RMS we offer secure storage for your confidential data files and records in our state of the art storage facility.

How can I access my files?

Should you have old files that need to be disposed of, don't risk letting them fall into the wrong hands if disposed of incorrectly. We can also collect your old confidential records and dispose of them for you using our Secure Destruction Service. 

Secure Destruction

Having your confidential data and identity stolen can have a huge impact on your life – it can affect your finances, reputation and health.

Ensuring you dispose of any documents containing personal information correctly is essential to ensure it does not fall into the wrong hands.

At Cube RMS we offer our clients a secure Document Shredding and Disposal Service. Your confidential records are collected from you by the Cube RMS team and we transfer them to our Data Storage facility.

What happens next?

Your unwanted confidential files are:

Shredded

Compacted into bales

Pulped

Recycled

As well as paper records and documents, other items such as X-Rays or media/film can be shredded, solvents reclaimed and incinerated at our facility. A “Certificate of Destruction” is issued for all document destruction at our site.

How often can my unwanted files be collected?

Depending on your needs, this can be a one off collection, or a more regular (day to day/weekly/monthly) collection.

If our Document Shredding and Disposal Service would benefit you, contact our team and we will be happy to help you. 

Where To Store Office Files Securely

Keeping your files secure in one location can be a tricky task. Files that are accessed regularly are at risk of becoming jumbled and misplaced. So what is the alternative?

At Cube Record Management Services we offer businesses a secure location to store files, documents and electronic media in.  

Need better storage for your office files?

How does the file storage process work?

Should you wish to store your files with Cube RMS, our specialist team will collect your documents, files, cartons and electronic media and transport them securely to our storage facility. Your files are then stored in a secure climate controlled storage unit. Access to the unit is strictly controlled, with admission from vetted staff only. Each record stored with us is given a unique reference label, and this reference is entered into our online database to make tracking easier.

Our secure location will keep your files secure and organised, yet still accessible. 

How can I access a file I have stored with Cube RMS?

Storing your files and records with us doesn’t mean you can never access them again. You can request access via our online system 24 hours a day, 7 days a week using our Scan Back Service. We offer next day or emergency retrieval service for all of your archived records and should you need to dispose of your records, we can shred, recycle or destroy the items upon request.

Contact our specialist Record Management Services team on 0800 027 2668 or via our Online Contact Form to find out more. 

What Can Be Stored?

A question we have been asked is “What can be stored with Cube RMS?”

At Cube RMS we offer state of the art, secure data and document storage for many business sectors. 

Our storage facility is suitable for:

General office files

Legal documents such as deeds, wills and death certificates

Medical files

Client files

Digital media files.

Our facility is monitored by CCTV 24 hours a day, 7 days a week.  Each storage unit is climate controlled to protect the files stored inside, and each storage unit is accessed by electronic key pad for additional security. 

A New Year, A New Approach To Filing

Are you looking to improve your office this year? Perhaps your office filing system needs improving?

At Cube RMS we offer a solution. We provide document and data storage for paper and digital records for large and small businesses. 

Our secure state of the art facility is monitored by CCTV 24 hours a day, ensuring the privacy and protection for business documents and digital files.

Cube RMS offer a storage solution that enables your business to run smoothly as well as maximizing your office space - why not contact us to discuss your office filing needs?